A private portal where your clinic requests a licensed fertility nurse for your patients, keeps consents in order before the visit, and sees every fee the moment the visit closes out.
Built for the way fertility clinics actually run a cycle
Six steps, in the order your team already thinks.
Step 1
No accounts, no passwords. Each team member opens the portal from their own emailed link, and only sees your clinic.
Step 2
Add one patient at a time, or paste a list and import your whole roster in a single step. Duplicates are skipped automatically.
Step 3
Email the patient their secure consent link. They sign on their phone in minutes. Signed packets go to BrightOak — not your inbox.
Step 4
Pick the patient, date, time window, injection type and dose, and attach your written medication order and any instructions for the nurse.
Step 5
Dates stay requests until we assign a licensed fertility-trained RN. Coverage confirmation and changes show up in the portal.
Step 6
Every visit closes out with its status and your agreed per-visit fee, so nothing has to be reconstructed months later.
Before BrightOak
With the portal
Six screens. No training session, no new system to integrate.
Upcoming visits, anything waiting on your team, and the account snapshot in one view.
Your roster with consent and medication-order status, so you know who is ready to schedule.
Every visit request and its status, with the order and instructions attached.
Schedule a visit, including multiple injections for the same appointment.
Completed visits, BrightOak fees and any patient balance still open.
Who on your team has access, their role, and a full history of what changed.
Patients never need a BrightOak login to sign their consents — their secure link opens straight into the paperwork.
And why it costs you nothing to say yes.
Free to join, with no minimum volume and no software to install
Fewer protocol and scheduling phone calls reaching your team
BrightOak nurses never improvise: any uncertainty about the order means they call your clinic first
Consent paperwork handled outside your workflow entirely
Live status from request through completion, visible to your whole team
Role-based access so schedulers, billing and providers each see only what they need
The reason the portal can stay free for your clinic.
The nurse gets the real order, not a relayed one
Your written medication order and instructions travel with the request, so the nurse arrives with the plan instead of calling to reconstruct it.
One clean consent trail
Patients sign BrightOak's consents electronically, and the signed packet is routed to us — never scattered across clinic faxes and inboxes.
Fees that reconcile on their own
Every completed visit carries the agreed fee and its status, so invoicing stops depending on someone remembering a spreadsheet.
Growth that does not need a call center
One link per staff member, permissioned by role, with an audit trail — a new clinic can be fully live in a single sitting.
A clean handoff means fewer cancelled visits, fewer calls in the middle of an injection, and a partner relationship that does not depend on anyone's memory.
Pick the one that fits your billing. Both are tracked inside the portal.
You keep the patient payment in-house
Best for clinics that want to price and collect the visit themselves.
We handle the patient payment for you
Best for clinics that would rather not bill the patient for at-home injections.
The same either way
Your team gets access without new passwords, and your patients' information stays scoped to your practice.
Link-based access — no passwords stored, and access can be revoked per staff member
Each clinic's records are isolated; staff only ever see their own practice
Signed consents are stored privately and opened through short-lived secure links
Demo portals run on synthetic records until written compliance confirmation is on file
Every nurse is a licensed RN credentialed and approved by BrightOak before accepting visits
Most clinics are set up in under 24 hours. Reply to this email and we will walk your team through the portal, or book a 15-minute screen share at a time that suits your schedule.
BrightOak Fertility · Licensed RNs · Fertility injection support at home
BrightOak does not provide medical advice. Injection orders and protocols remain your clinic's.